Small Communities Environmental Infrastructure Group

Rural Community Assistance Program (RCAP) Training

RCAP offers the following training courses for small water and sewer systems. For the 101: Utility Management for Local Officials and 201: Financial Management, the number of classroom style courses has been scaled back because RCAP is working on a new initiative to create on-line interactive training for both the 101 and 201 courses. The 301: Asset Management and 401: Applied Asset Management Software courses will be offered in each EPA District. Registration is free, but space is limited. Please note that lunch and refreshments are on your own. Each course is approved for contact hours through Ohio EPA.

Course #101: Utility Management for Local Officials

(5 OEPA Contact Hours)


Participants will learn the basics of managing a water or sewer utility to in order to develop technical, managerial and financial capacity.

Through the technical capacity track, participants will learn about: management’s responsibility for operations; operator responsibilities; Ohio EPA’s role; operation and maintenance of systems; and existing and proposed rules and regulations.

The managerial capacity track covers information on: regulatory and legal requirements; dealing with planning and emergencies; personnel and staffing issues; system policies and procedures; and security issues.

Through the financial capacity track, participants will learn about: capital improvement planning; budgeting; rate-adjustments; record keeping; and replacement and emergency funds.

For detailed information, including dates and times for this training, visit RCAP's website at www.ohiorcap.org or call (800) 775-9767.

Course #201: Financial Management

(5 OEPA Contact Hours)


This course provides a more in-depth look at the financial management of a small water or sewer system through evaluating financial policies and records, planning system financial needs, and implementing and monitoring. It is recommended, but not required, that participants attend the Utility Management session prior to attending this course.

The evaluating financial policies and records track covers: financial policies and guidelines; important data and records for financial management; and billing records, including what they mean.

Through the planning your financial needs track, participants will learn how to do: financial goals and budgeting; asset management; capital improvement planning; fiscal management and controls; and record keeping.

And through the implementing and monitoring track, participants will learn how to implement and monitor: legislation; policies, rules and regulations; internal controls; rate and fees; reporting; and customer outreach.

For detailed information, including dates and times for this seminar, visit RCAP's website at www.ohiorcap.org or call (800) 775-9767.

Course #301: Asset Management

(5.5 OEPA Contact Hours)


This course offers a more interactive approach to learning how to prepare an asset management plan, incorporate it into a budget, and utilize the budget in establishing rates for a small water or sewer system. It is recommended, but not required, that participants attend the Utility Management seminar prior to attending this course.

Participants will learn about inventorying assets, estimating replacement costs, and prioritizing projects; developing and implementing an asset management plan; incorporating other capital improvements; planning for outside funding; and resources and software.

Through the budgeting track, participants will learn how to: prepare useful expenses and revenue budgets, and budget reports; incorporate the asset management plan and other reserves into the budget; and utilize spreadsheet templates for budgets.

And through the rate setting track, participants will learn: rate setting goals, rate structures and analysis; impact of inflation – establishing rate adjustments; how to set equitable rates and defend them; and how to use spreadsheet templates and software.

For detailed information including dates and times for this seminar, visit RCAP's website at www.ohiorcap.org or call (800) 775-9767.

Course #401: Applied Asset Management Using Check Up Program for Small Systems (CUPSS)

(6.0 OEPA Contact Hours)


CUPSS is a free software program based on the US EPA Step Guides for asset management. CUPSS records assets, and will schedule and track maintenance tasks for your sanitary survey.

By using the CUPSS program, participants will be able to: make more informed decisions; save time by planning ahead; facilitate proactive decisions; back up budget talks with facts; assist with rate setting; and improve customer service.

This course will: introduce participant s to CUPSS by; providing an overview of the software; showing you how to start using CUPSS and entering sample data in the actual program on a computer. Each participant will receive software, a manual, and training materials.

For detailed information including dates and times for this seminar, visit RCAP's website at www.ohiorcap.org or call (800) 775-9767.